How to Book a Hotel for Someone Else: What to Know

You can book a room for your parents, friends, colleagues or a loved one even when you are not planning to travel yourself. The key is to enter the guest’s details correctly, agree on payment and inform them in advance about the check-in arrangements.

Let’s look at how to arrange such a booking through Ribas.ua so that the guest can arrive at the hotel and check in with peace of mind.

Can you book a hotel for someone else?

Yes. You can arrange accommodation for your parents, friends or colleagues, pay for a room for someone else or organise a stay as a gift. The person making the booking and the actual guest can be different people. It is important to agree on the details with the hotel in advance.

How to book a room for someone else on Ribas.ua?

1. Choose the hotel and stay dates

Go to the Ribas Hotels catalogue, choose a hotel, check-in and check-out dates, the number of guests and the room category.

2. Enter the actual guest’s details

When making the booking, carefully enter the details of the person who will be staying in the room. Check that their first name, surname and contact details are correct, if requested. If you are unsure whether to provide the details of the person making the booking or the guest, check with the reservations department.

3. Agree on payment

You can pay for the stay yourself or arrange for the guest to pay directly. The payment method and whether an advance payment is required depend on the specific hotel’s and rate’s terms.

4. Check the confirmation

After completing the booking, check the confirmation. Make sure that the guest’s name, stay dates and room category are correct.

Who can pay for the stay?

The person paying for the room does not necessarily have to be the person staying in it. For example:

• parents can pay for their children’s stay;
• a company can book a room for an employee;
• you can purchase a stay as a gift for a loved one;
• a relative or friend can pay for the booking instead of the guest.

The key is to agree on the payment method in advance and check the terms of the selected rate.

What documents are needed for check-in?

The person who will actually be staying at the hotel must have an identity document, such as a Ukrainian citizen’s passport or an ID card. If a child is travelling, check with the hotel in advance which documents are required for their check-in and whether additional documents from their parents or accompanying adults are needed.

We also recommend keeping the booking confirmation at hand. This will help the reception team find the booking more quickly.

What should you tell the guest before arrival?

To ensure a smooth check-in without unnecessary questions, pass the following information on to the guest:

• the hotel’s name and address;
• the stay dates;
• the booking confirmation;
• payment information;
• check-in and check-out times;
• the hotel’s contact number.

Standard check-in and check-out times may vary depending on the hotel. Check the current terms on the Ribas Hotels booking conditions page or clarify them before the trip.

If you still have questions

If you are booking a room for someone else and are unsure which details to provide or how to arrange payment, contact the Ribas Hotels reservations department.

Telephone: +38 (068) 880 07 56
Email: booking@ribashotelsgroup.ua

Conclusion

It is entirely possible to book a hotel for someone else on Ribas.ua. You need to enter the actual guest’s details correctly, agree on payment and send them the booking confirmation. This option is convenient for trips taken by loved ones, business travel or a gift stay.